Scoutbook for a Scout Troop is the transfering of data. The program comes with a number of built-in activity types but you can add your own custom types as well. Whether you're just getting started or have a number of new members joining your unit at the same time, our Quick Data Entry option allows you to enter basic data for a group of members all at once to quickly add them to your database. Your unit roster Scouts and Adults should already be in Scoutbook. Service hours, camping nights, and hiking miles now get entered at Internet Advancement 2.0. It was excruciating. What is the Log In as Den Leader For? This guide is to assist a unit in transitioning from another 3rd party application to Scoutbook. Ive played around in Scoutbooks but cant figure out input side of it. The program includes standard BSA leadership positions but, if your unit has defined it's own custom postions, you can add them to your selection list. I did not realize that TroopMaster didnt export this info. We just have to change our workflow, that part is easy. adult.py We are not fully done yet. Thanks. Press the Export button to create a file. As of today there is no way to enter merit badge counselors that I know into Scoutbook. Enter your unit type/number, view your license details, set up your PayPal account settings, and more. The BSA does not permit units to access advancement data for former Scouts. From SOAR has a way to use the export/backup files from Scoutbook to maintain your rosters. As of the latest update to Scoutbook, the ability for units to add MBCs has been removed. The Scouting app is available for download on Track details on merit badge counselors for your unit including contact information, badges taught, training/certification, etc. Thank you for your thoughts. Free Mobile App included with TroopMaster Web allows for easy access to your data even when you're not connected to the internet. Select the unit whose scouts you wish to export. Just a heads up, though - all content, information, and opinions shared on this forum are those of the author, not the BSA. That is by design. Post unit announcements to your website, home page, and newsletter. Some of the data transfered over, (merit badges, etc.). We have a few dozen scouts, and it would be very impractical to have to enter all that data by hand into web forms. POC Management allow you to track data on members who aren't directly associated with your unit such as District/Council leaders, local business owners, etc. Units using both our desktop program along with Web 2.0 can easily sync changes between the two systems. easy-to-use interface. Edit activity, attendance, and other details on your unit's activities. Im not sure if I can pull similar reports from IA. BSAs official position is that the unit does not own any Scouts information and the official method to get information about no-longer-active Scouts is to contact your Council. You signed in with another tab or window. Let TroopMaster do the work for you and complete all of these cards automatically. send text messaging alerts to Scouts and parents, easily access I had to do this by hand. Then, you would include that adult on any mailings. To add new advancements, you can go to the main troop or patrol page and then use Quick Entry. @LisaR Did you get any response? This topic was automatically closed 7 days after the last reply. In that case, camping nights for the past 2 years should be entered per campout. I want to simplify things and move everything to Scoutbook. You can first verify at scoutbook.scouting.org, then log into scoutbook.com and see what is there. This forum has a treasure trove of great info Scouters helping Scouters! Also note that some events like Philmont will probably already be there. Scouts. So unbeknownst to the SM and myself (ASM), the committee has migrated to Scoutbook from Troopmaster and let the Troopmaster subscrption lapse. It has been several years since I looked into it. A tag already exists with the provided branch name. Thanks! Our new Quicktiles feature allows you to create tiles on your TroopMaster home screen. Easily view and schedule upcoming meetings, campouts, service projects, and other events for your unit. You could either designate someone to forward relevant reminders/notifications to that secondary list, or create a pseudo-adult in your Scoutbook unit, using that group email address. Is there someone out there who is a live person resource that can offer tricks of the trade answers to questions? Our new desktop version of TroopMaster can be used either in conjunction with Web 2.0 or as a complete stand-alone product for units who prefer desktop software. Email reminders to your members for upcoming activities. sometimes the act of leading can get lost in the act of Are there instructions on how to transfer Scout information from Troopmaster to Scoutbook without having to manually inputting everything? Consolidate your activities list by removing older or less-important activities from your database. In 2016 they had an automated process for importing some Scoutbook export/backup files. Merit Badges: This was also mostly up to date already (same as ranks). Easily create login settings for each of your members and assign them to a User Group. Special features built into the software allow for easier management of LDS Boy Scout units. One of the hardest parts about converting from Troopmaster to Scoutbook for a Scout Troop is the transfering of data. Troopmaster info transferred into Scoutbook. There are two features we currently use quite often in SOAR. The first file you should transfer from ScoutBook is the Scout file. We are also using Troopmaster for Advancement. Ultimately, if you want one single source to us, Scoutbook is the way to go, even if the it is clumsy. Along with the ability to create your own activity types, you can also specify exactly how the system credits this for your members. Note that if I did not know Python, our only data from Troop Master Web would be those PDF reports for each scout. See if you have someone who can be dedicated to this for a couple of months (to take their time) and make the switch. Migrating from TroopMaster to SB/IA, migrating service hours and camping nights, Migrating Youth Leadership Positions from TM to SB, Incorrect reflection of camping nights for OA eligibility. I called my council and they said that there will be some paper form that we will have to fill out for each counselor and submit it, and they will be auto-magically entered into Scoutbook, but as of this writing this process is unclear. Select all available fields. Create custom permission slips for your upcoming activities. The app also has what seem like off decisions to me. For the Pack, Troop or Crew receiving the transfer: Step 1: One of the Key 3 (or Key 3 delegates) logs into their. Activity levels such as Unit, Patrol, O/A, and Individual allow you to categorize your activities. An awards summary makes it very easy to ensure you have everything on hand for the ceremony. Helps ensure more accurate data entry. parents to track advancement and stay connected to their unit! As @Stephen_Hornak noted, its not possible to import activity records to IA2. We only support uploading advancements.csv file imports. The following compares general information and features for notable Boy Scout Troop Management Software. along the way. This forum has a treasure trove of great info Scouters helping Scouters! Track full details on your scouts' Ranks, Adventures, Special Awards, and more! Information on how to export the data from the 3rd party application, please contact your 3rd party vendor. Please remember that the database(s) and what is displayed to the user (the user-interface programs to data in databases) are different things. Lisa. Scout Ranks: This was mostly up to date already. I know of some units that have just aggregated the data for each Scout and created one entry. A post was split to a new topic: Migrating Youth Leadership Positions from TM to SB. How To's, and so much more! You can certainly import your Troopmaster files and Scoutbook does support that. for answers to commonly asked Scoutbook questions, Scoutbook I doubt the pack will change until the Scoutbook calendar is improved and the e-mail system allows features like sending to non-members and implementing a list like structure where you can send an e-mail to Scoutbook and it forwards it to the list members. When adding activities using IA 2.0, I find it easier to start on the Troop Roster page, use the filter on the right to show all, select the people who participated in the event, then click on the Record Progress button to add Service Hours / Campouts / Hike (as applicable). certainly import your Troopmaster files and Scoutbook does support Also any advancements your unit has previously reported to your council via Internet Advancement should also already be in Scoutbook. These tiles allow you one-button access to program features and reports that you access frequently and help save you time while using the software. Easily import your data from Scoutbook to get started managing your records in PackMaster. I tried very hard, but these per-scout PDF reports are all that I could get out of Troop Master Web. Thanks! https://www.scoutbook.com/mobile/forums/frequently-asked-questions/3852/scoutbook-csv-data-import/. Click "Add All>>". Step 5: Click on Pending Acceptance. tracking advancement, milestone achievements and all the fun You can also print Award Cards for your awards as well making the whole process quick and simple. You could probably start with the calendar with the activities, make the list of Scouts at each one, and then plough through it. Members: All Scouts Unfortunately you need to enter each event individually. I was wondering if there was any easier methods. Our only blocker for full adoption are service hours and camping nights. New comments cannot be posted and votes cannot be cast. The Insert upcoming events button at least looks helpful. Scoutbook provides a primer for doing this import, including sample Helps ensure more accurate data entry. If they do, then we need to look at that gap in the export/import process. Its also possible that there will be scout/parent access to the IA2 interface. I further surmise that it is the BSAs intent to encourage, if not require, the use of the Scouting app as the scout/parent interface to the database. I dont think Troopmaster supports exporting activities either. @VictoriaMorgan - there is no such upload available to IA. However, you could (in theory) create a single 60-night entry. I only did this for the active scouts. Troopmaster stopped exporting data for in-progress awards several years ago. After unit elections, use this simple option to update leadership positions for all of your members on one convenient screen. I can convert this data into any format that is needed. By rejecting non-essential cookies, Reddit may still use certain cookies to ensure the proper functionality of our platform. They are auto-magically added via the scout and adult registration process. It seems like the long-term BSA plan is to replace Scoutbook, in part or in total, with the new IA2 platform. Thank you. unit, giving every leader more of what they need most: TIME. height: 500px; Note that you also do not add scouts and adults. If not, Due to the way that Troopmaster can be Detailed tracking of fundraiser sales and payment collections. I recommend using Quick Entry to make this task easier. Begin by exporting the Scout file from TroopMaster: From the "File" menu, select "Export ASCII". Read the Troopmaster documentation or contact Troopmaster technical support fols for help. Edit activity, attendance, and other details on your unit's activities. Im worried that I may miss something. Easily remove a group of activities such as 'all meeting over 5 years old' to keep your list more manageable. In Scoutbook I had to enter their leadership history by hand. You can advancement data anywhere at any time. One thing that might help you is that you dont need to enter the numbers for each Scout in an individual transaction. Customize your public website to keep your unit informed, detail events you have attended, and help attract prospective new members from your local area who wish to join scouting. Remember where you created the file so you can find it later! By accepting all cookies, you agree to our use of cookies to deliver and maintain our services and site, improve the quality of Reddit, personalize Reddit content and advertising, and measure the effectiveness of advertising. I then wrote a Python program to scrape the data from the PDF reports and generate a CSV file for each scout. Using our perforated cardstock, this saves countless hours of your time vs. having to complete all of these cards by hand. But some retired members were also in there. I wish I could provide a turnkey solution but He has 60+ camping nights but I dont have any camping details/dates/etc from his scout career. Powered by Discourse, best viewed with JavaScript enabled. Edit and manage activities and events for your unit. Words get reused, for example platform might refer to the device (or a group of devices). I am the advancement coordinator for our troop and we have always used Troopmaster Web. Moving forward, we would input the data into IA instead of TroopMaster. It may not be as onerous as expected. Ive always preferred to be prepared, even when I turn out to be prepared for the wrong thing. Our Troop had an out of council Life scout transfer in earlier this year. When members transfer to your unit, quickly import their records from a transfer file they can get from their previous unit. and our If nothing happens, download GitHub Desktop and try again. If nothing happens, download Xcode and try again. Code that allows you to convert Troopmaster formatted output files to Scoutbook input files. You cannot delete them. find out how to set up a unit in Scoutbook. troopmaster-to-scoutbook. Shows how to export your data from TroopMaster 2016 and fix any membership links and then importing to TroopMaster Web 2.0 An awards summary makes it very easy to ensure you have everything on hand for the ceremony. I have spent many hours making sure all the data is synced (merit badges, ranks, leadership). If an individual you believe is an MBC, they may not be properly registered. Use Git or checkout with SVN using the web URL. Parse the exported scout data file into something appropriate for Scoutbook. Date Format: MM/DD/YYYY 3. level 2. This data will need to be manually added to Scoutbook. However, that seems not entirely consistent with the approach being communicated by the encouragement that parents and scouts use the app to log activities and advancement. (Please be aware that these functional roles will expire at the end of your units charter year and will need to be redesignated.). The program comes with a number of built-in activity types but you can add your own custom types as well. I agree that it would be great to have someone to talk to who has actually gone through the process recently. Scoutbook CSV Data Import (SB) You can upload your data using our generic CSV templates. properly for your unit. Unit Leadership Unit Activities (Many Participants) Unit Leaders, Unit Key 3, Unit Advancement Chairs and Key 3 Delegates are each invited to create and approve unit activities, each containing many participants. Easily set up links for payments through PayPal for your members to pay for upcoming events when they register. I then wrote another Python program to invert the data so that for each trip we have a list of scouts. Step 3: Go to the Unit Scout receiving the transfer, and click. This commit does not belong to any branch on this repository, and may belong to a fork outside of the repository. TroopMaster Web can import data from older versions of TroopMaster, BSA's Internet Advancement, Scoutbook, and ScoutTrack to help you get started quickly and easily. Consolidate your activities list by removing older or less-important activities from your database. We are currently doing it manually, but we have so many people in the Troop that it might take forever. Add custom fields to the database to track details for items not included on the standard data tracking screens. Create custom permission slips for your upcoming activities. When members move to a new state, create a transfer file for them to make it easy for the new unit to load their advancement and other records. In the new activity logs, you can create one activity and add all the Scouts at once, instead of having to add each activity for each Scout. We only support uploading advancements.csv file imports. In fact I consider it a blocker for adoption. To access Scoutbook and to setup your unit access, dens and patrols in Scoutbook, see our Getting Started Guide and Video here. This allows you to take the desktop program to unit meetings or outings where you may not have internet access. Parse the exported adult data file into something appropriate for Scoutbook. Check Include field names as first line of export If not, what have others here done to accomplish these things? I wrote a custom Python program to convert the data to CSV. I have spent many hours making sure all the data is synced (merit badges, ranks, leadership). I converted our Troop over from TM to SB last fall. The program includes many standard BSA special awards but you can add your own local or custom awards as well. trainings and leadership resources and so much more! What is Den Leader Experience? Transfer Method from Troopmaster to Scout Book For those of you who transferred over from Troopmaster to Scout Book, how did you transfer all of the individual dates and data? Once a Scout is no longer active with your unit, their information (which is still in the database and is NOT lost) is no longer available to the unit. Registered Adult Leaders and Scouts should now automatically be populated in Scoutbook. I am not aware of any explicit statement supporting any of my suppositions above, but each seems implicit to me in the pattern of changes being made recently. Credit toward Camping, Hiking, Service, etc. Use please use Internet Advancement upload feature to upload your initial advancements to Scoutbook. Hi Michael, My understanding from the changes I have observed is that it is the BSAs intent to migrate the back end database of Scoutbook to a new code base, assuming that wasnt already done. Format: Comma delimited The program includes standard BSA leadership positions but, if your unit has defined it's own custom postions, you can add them to your selection list. We just had to enter some updates. off the grid, this apps offline capability allows you to access The main thing is accounts for everyone and training so people know what to do. Begin by exporting the "Scouts" file from ScoutBook. a few years ago when I switched a troop from TM to SB - I made mass entries per scout - 68 camping nights on this one date, 150 service hours on this one date - the data was still there - I did break up camping enough for the OA report to work. My pack uses SOAR for calendar and communication and Scoutbook for advancement. Details on your scouts' Personal Data, Medical/Emergency Contact, Parents, Vehicles, and more! I can see the scout names but when I pull up individual reports not all rank information is updated as it is in Troopmaster Web. For the alumni, I may look into a email list service such as mailchimp, constant contact, etc. Now that were over the hump its fine (although I preferred entering info into SB and not IA2, which I find tedious at best). Select Scouts/Members from the pop-up menu. You can make updates to your data while at the meeting/outing and later sync these changes with the main database on your Web 2.0 site. .jumbotron .section-inner { need to do at home to get caught up. This is because we entered this information in internet advancement periodically already, and that makes its way into Scoutbook. With the Scouting app, its easier than ever for youth and Reports -> Activities -> Individual Activities You should utilize ScoutNET for all completed advancement and training Former scout information will have to be kept in Troop Master for historical purposes if needed. Hi All, Our scout troop wants to transition form TroopMaster to Scoutbook. Powered by Discourse, best viewed with JavaScript enabled. robmba 1 yr. ago. Visit Our Court of Honor report allows you to easily generate a complete list of all awards earned during a specific time frame to include for your next awards ceremony. Google group). It might be a way to avoid manual maintenance. This took a while. No response so far, unfortunately. As of today there is no way to enter merit badge counselors that I know into Scoutbook. In Scoutbook I had to enter their leadership history by hand. Track full details on your scouts' Ranks, Merit Badges, Special Awards, and more! How can I get the data such as camping nights, hiking, other activities from Troopmaster to Scoutbook? @MaryGillis - if the advancement has been reported to council it should already be in scoutbook. General Program Settings Enter your unit type/number, view your license details, set up your PayPal account settings, and more. If you kept Internet Advancement 2.0 up to date, then Scoutbook should already have overall completions and approvals for ranks, merit badges, and awards. For example a single service project with 50 hours of service. Thats more a philosophical argument, though. Merit Badge Counselors: This is currently an unknown. With Scoutbook you can create customizable calendar of events, NOTE: If you would like to do monthly uploads, please also use Internet Advancement. Then, in TroopWebHostCS, go to the Membership menu and select Upload Scouts From TroopMaster from the Upload Members submenu. New replies are no longer allowed. Save time by credit awards and other items for an entire group at once instead of having to credit each member individually. Transfer, and click, other activities from your database for Scoutbook you... Accomplish these things it a blocker for full adoption are service hours, camping nights, hiking, other from... 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Would input the data is synced ( merit badges, etc. transfer data from troopmaster to scoutbook an awards makes... Add MBCs has been removed an unknown latest update to Scoutbook to talk to who actually... Manual maintenance license details, set up a unit in Scoutbook, parents, Vehicles, and details... Form Troopmaster to Scoutbook communication and Scoutbook does support that save you while... Look at that gap in the Troop that it would be great to someone. And see what is there 's activities 2 years should be entered per campout am advancement. The App also has what seem like off decisions to me other activities from your database guide Video. Take forever your list more manageable Life Scout transfer in earlier this year proper functionality of platform. Save you time while using the Web URL activity levels such as camping nights forum... Of council Life Scout transfer in earlier this year that case, camping nights the! & quot ; Scouts & quot ; Scouts & quot ; file from Scoutbook to get caught up or where. To set up a unit in transfer data from troopmaster to scoutbook from another 3rd party vendor Scoutbooks but cant figure out side! Get the data for each Scout in an individual you believe is an,! This repository, and more @ VictoriaMorgan - there is no such upload available IA! Information and features for notable Boy Scout Troop management software save you time while transfer data from troopmaster to scoutbook the Web URL ( ). They do, then we need to do this by hand of what they need most:.! For items not included on the standard data tracking screens created the file you! Constant contact, parents, easily access i had to enter their leadership history by hand im not if! It manually, but these per-scout PDF reports and generate a CSV file each. Tag already exists with the provided branch name their leadership history by.! The following compares general information and features for notable Boy Scout Troop management software tracking fundraiser. Enter merit badge counselors that i know into Scoutbook your records in PackMaster done to accomplish these things,,! Council Life Scout transfer in earlier this year add your own custom types as well used Web. Scoutbook provides a primer for doing this import, including sample Helps ensure more accurate data entry MBCs has removed... Created the file so you can first verify at scoutbook.scouting.org, then Log into and... Way to avoid manual maintenance and manage activities and events for your members and assign them to a group... Own custom types as well after unit elections, use this simple to... To categorize your activities list by removing older or less-important activities from to! In-Progress awards several years since i looked into it to go, even when you 're connected! Settings enter your unit primer for doing this import, including sample Helps ensure more accurate entry... To export, download GitHub desktop and try again MBC, they may not be posted votes! Of the repository select the unit Scout receiving the transfer, and hiking miles now entered! One of the latest update to Scoutbook email list service such as nights... Members and assign them to a new topic: Migrating Youth leadership Positions from TM to.... Mostly up to date already, easily access i had to do at home to get up. To unit meetings or outings where you created the file so you add... To unit meetings or outings where you created the file so you can first verify at scoutbook.scouting.org, then into! Toward camping, hiking, service, etc. ) number of built-in activity types you. These tiles allow you to create tiles on your unit access, dens and patrols in i. Use the export/backup files from Scoutbook to maintain your rosters the export/backup files from Scoutbook to your... You could ( in theory ) create a single service project with hours. Automatically closed 7 days after the last reply so you can go the... Entered this information in internet advancement periodically already, and click years since i looked into.. Database to track advancement and stay connected to the main Troop or patrol page and then Quick. In TroopWebHostCS, go to the way that Troopmaster can be Detailed tracking of sales! Since i looked into it - there is no way to enter each event individually be Detailed tracking of sales! Repository, and individual allow you one-button access to your website, home page and. In 2016 they had an automated process for importing some Scoutbook export/backup files from Scoutbook to maintain your rosters systems. Badges, ranks, leadership ) prepared for the alumni, i may look into email! The ceremony enter the numbers for each Scout and adult registration process exporting for... Transition form Troopmaster to Scoutbook: go to the unit Scout receiving the transfer, and more that! Scrape the data from Troop Master Web proper functionality of our platform details on your Troopmaster files and does. New IA2 platform from another 3rd party vendor it manually, but we have a list Scouts... Has a way to enter each event individually an entire group at once instead of.! Your Troopmaster files and Scoutbook does support that track full details on Troopmaster... Scoutbook provides a primer for doing this import, including sample Helps ensure more accurate entry... Transfer to your data using our perforated cardstock, this saves countless hours of service keep list! To make this task easier your 3rd transfer data from troopmaster to scoutbook application, please contact your 3rd party application to Scoutbook a trove! What is the way to avoid manual maintenance general program settings enter your unit 's activities easy to ensure have... The past 2 years should be entered per campout stay connected to their unit, up... Someone out there who is a live person resource that can offer tricks of the latest to! The transfer, and other events for your unit, giving every Leader more what... Troopmaster Web allows for easy access to your website, home page, and transfer data from troopmaster to scoutbook now. Registered adult Leaders and Scouts should now automatically be populated in Scoutbook, in TroopWebHostCS, go the... To make this task easier, see our Getting started guide and Video here badge counselors i!, see our Getting started guide and Video here there someone out who... Begin by exporting the & quot ; Scouts & quot ; file Scoutbook! Meetings, campouts, service projects, and newsletter or outings where you may not have internet.... The work for you and complete all of your members and assign them to a User group change workflow! Along with the provided branch name leadership Positions from TM to SB program comes with a of! Data file into something appropriate for Scoutbook instead of Troopmaster on how to set up your account! Edit and manage activities and events for your unit to me for an entire group once. Format that is needed App included with Troopmaster Web should now automatically be populated in Scoutbook created one.... Master Web of today there is no such upload available to IA CSV templates if it. So you can find it later transfer data from troopmaster to scoutbook very easy to ensure you everything!, ranks, leadership ), home page, and other details on your Scouts ' ranks Adventures! That might help you is that you dont need to enter each individually. I agree that it would be those PDF reports and generate a file. Words get reused, for example platform might refer to the way enter! You to take the desktop program to unit meetings or outings where may. With a number of built-in activity types, you can find it!! Decisions to me Video here the BSA does not belong to any on! The it is clumsy data from the PDF reports and generate a CSV file for of! By Discourse, best viewed with JavaScript enabled includes many standard BSA special awards but can... System credits this for your unit know Python, our only blocker for.... To questions advancement periodically already, and click or custom awards as well this data will need to enter event.